Initial Registration

From the time you receive your last certification examination results, it can take up to 10 business days for the College to email you information about CMTO’s Initial Registration process. This email will include your Initial Registration (IR) fees and a list of documents required for your IR application. Please refer to the IR – Document Checklist and the IR Guide for more information.

To be eligible to register with the College, the candidate must also:

  • Be a Canadian citizen or a permanent resident of Canada or authorized under the Immigration Act (Canada) to engage in the practice of the profession;
  • Be able to speak and write either English or French with reasonable fluency (per O. Reg. 864/93, S.6);
  • Obtain professional liability insurance;
  • Complete the criminal record screening and mandatory reporting process.

Complete details of the requirements and documents needed to accompany the registration application are found in the Initial Registration Guide. After completing the registration application, please use the checklist to ensure all of the required documents are being sent. Additional information about registration and liability insurance can be found in the Frequently Asked Questions (FAQ) section below.

To apply for initial registration online, log in using the same login and password that was used to book your certification examinations and the candidate will be presented with an Initial Registration option. Follow the steps and pay the registration fee. Then send in the required documents to the CMTO. Alternatively, a paper copy of the Initial Registration Application can be printed.

FAQs

Detailed information about the Initial Registration process, required documents and fees can be found in the Initial Registration Application Guide.

How do I submit my application for registration with the CMTO?

To become registered, an applicant must:

  • Complete an Initial Registration Application Form AND
  • Submit the Initial Registration Document Checklist with all the required documentation.

The Initial Registration Document Checklist and required documentation must be submitted by mail to the College.

The Initial Registration Application form may be printed out and sent by mail with the Initial Registration Document Checklist, or the application form may be completed online by logging in to your CMTO profile. Please submit only one Initial Registration Application form (hard copy OR online, not both).

Can I receive my registration number by fax, phone or e-mail from the CMTO?

For reasons of security and confidentiality, registration numbers are not distributed by fax, phone or e-mail. A registration number is like a PIN number and is unique to each registrant. Once an application is processed, the registrant will receive a registration package by mail. This package will contain a wallet ID card and a Certificate of Registration indicating a registration number. It is the responsibility of the Massage Therapist to protect his/her Certificate of Registration and registration number from fraudulent use by others.

What is the Initial Registration fee and how long is it good for?

The fee for initial Registration includes a one-time administrative application fee of $100.00 and an annual fee that is prorated based on the month an application is submitted. The prorated fee covers registration until December 31st of that year.

What are the fees if I become registered towards the end of the year?

CMTO’s registration year runs from January 1st to December 31st each year.  Renewal always takes place between September 15th and December 31st for the following year.  If you become registered after September 15th, you will be required to pay the application fee, the prorated fee for the remainder of that year and the full fee for the following year. The process will depend on exactly when you become registered:

  • If your registration is granted at any time up to and including October 31st, you must renew your registration by the November 1st If you fail to renew by this deadline, you will incur an additional $100.00 late fee. If you do not complete your renewal and pay all required fees by December 31st, your registration will be at risk of suspension for non-payment of fees.
  • If your registration is granted after November 1st, although no late fee applies, you must renew your registration by December 31st or your registration will be at risk of suspension for non-payment of fees.

If you are planning to apply for registration later in the year and are unable to pay the prorated fee for the year you become registered and the renewal fee for the following year, you may wish to consider applying for registration after January 1st.

How long does it take for my Initial Registration application to be processed?

If there are no outstanding concerns, a complete application demonstrating that the applicant meets all the requirements for registration will be processed within 10 business days from the date it is received by the CMTO. If your application is incomplete or if more information is required, you will be contacted by email within 10 business days.

What is the minimum amount of professional liability insurance required for registration with the CMTO?

The amount of professional liability insurance required to practise Massage Therapy is articulated in CMTO’s By-Law No. 10: Professional Liability Insurance. Applicants must provide information about their professional liability insurance and send a photocopy of their current Certificate of Insurance with their application documents for registration. Coverage must include a minimum of $2 million per occurrence, $5 million in the aggregate per year, and a deductible of not more than $5,000.00.

What are the requirements for my photo?

There are no restrictions on the photo requirements other than that it must be a headshot which is presentable and professional in appearance.  Any size is acceptable and you may have your picture taken by a professional or may take it yourself.  You may smile, wear jewelry or glasses, and have your hair in any style of your choice.

What is a Vulnerable Sector Check?

A Vulnerable Sector Check is an enhanced version of a police background check which includes a search of the Pardoned Sex Offender Database (PSOD) which is maintained nationally by the RCMP.  More information about the Vulnerable Sector Check required for registration is available here.

What if I have a criminal record and/or have answered “yes” to any of the application declarations?

Every application is reviewed on a case-by-case basis.  CMTO cannot provide you with a response to this question before your application is reviewed.  However, it is important to note that not every criminal finding automatically prevents an applicant from becoming registered with the College. The nature of the findings and when they occurred are some of the factors we consider. Applicants are welcome to submit any relevant information including a personal narrative or explanation they feel may be valuable supporting documentation. We review your application to assess whether, in all the circumstances, the criminal findings affect your suitability to be a Registered Massage Therapist.  The decision of whether one’s conduct would affect their suitability to practice Massage Therapy would have to be made at the time of application for registration.

For Further Information

If you have a question about initial registration and you do not find your answer on the website, in the initial registration guide or in the FAQs above, please contact registrationservices@cmto.com